Categories
School Management System

Student Billing

The Student Billing Module can be accessed in Utilities Tab Menu using an admin role assigned to user.

In some instances, this module is also present and activated to some users defined by the school admins to perform the billing process.

To open…

  • Login as admin and in the main screen, click Utilities tab.
  • In the right-side top corner of the screen, click Billings

How to create a new billing entry?

  • In the window screen, click New Billing to open the student billing module
  • In the Student Billing window, enter/select level and school year to filter the data (gold circle)
  • Click the record selector (black arrow – green circle) to select student, then Click the Proceed to Billing button (red circle) and click Yes (student details is queried by the system from the database and entered to default fields in the form)
  • Input bill information: select an account name from the dropdown to be billed, enter an amount and remarks if needed (blue circle)
  • Multiple account names are allowed.
  • Click save if done (you may add notes for reference in the bill – gray circle)
  • Click Add (to repeat the bill process – yellow circle)
  • Click Print to obtain a hard copy of the bill (or batch print later – black circle)

To edit a bill, just simply select a record from the list and click Edit button at the bottom of the window

How to print bills in series?

  • Click the Print menu button on top of screen
  • Enter the Bill ID Series in the report dialogue window
  • Click Ok to generate report.

A report may be converted to pdf file format if there is a pdf converter in your computer. Then you may send it via email to the parents. Another option is to take screenshot of the report and send it as an image file.

Categories
Office Accounting School Management System

School Accounting

CHART OF ACCOUNTS

There were six (6) main Account Classification by default you may input beginning/opening amount in per account name

  • Service Employment Cost
  • Material Resource Cost
  • Information Cost
  • Operating Expenses
  • Capital Expenditures
  • Sundries
  • Click the Account Classification if you want to add/edit certain mother account name.
  • Click the Add/Edit Account Name if you want to add/edit certain child account name.
  • Click Chart Account Update if you want to update certain account or all accounts
  • Select account name in the drop down field or use forward and back arrows to navigate records. Source records for this came from the disbursement transactions.

DISBURSEMENTS

DAILY CASH POSITION

Categories
Add Student School Management System

Add Student Module

This module is used to enter student record in the student masterfile database. Records can be edited and updated anytime.

  • First, click “Edit Record”
  • Type values in the fields, LRN, Student No., Last Name, First Name, Middle Name, Email Address, Etc…
  • Click Save and Close if done.
  • To add a student picture, right click on the picture box (top corner side) and select “Insert Object” and just click “Ok” in the next dialog box.
  • In the Bitmap-Paint app, click “Paste” and select “Paste from.
  • Locate the object/picture and click Open, then click Save icon
  • DO NOT click the “Save Record” button in the form as the system automatically saved the picture in the database.
Categories
Add Account School Management System

Add Account Module

The “Add Account Module” is one of the vital module of the ISMS School Management System. Here, students’ accounts are managed on a year to year basis. The system adopted a one-to-many relationship model for this feature. Meaning, one student can have many accounts (yearly account) depending on the number years student stayed in the school.

  • To add student account, select Student No. (a dropdown will show the list) that you want to be added
  • Select Status and Mode of Payment for reference.
  • Select School Year, Period, Department, Course/Level and Section
  • If “Department field” is SHS, the SHS Strand will be enabled
  • The system will detect any record of previous accounts of the student (if any)
  • Date enrolled is system defined.
  • Assessments is automatically fetch by the system with matching fields for School Year and Level
  • If no assessments could be found, the fields maybe override by typing a value directly to the fields (Assessmets, Previous Balance, Other Payables and Discount) In this case, manual input for Total Fees is necessary.
  • After assessments are complete, click “Schedule of Payments” for either “Monthly or Quarterly.
  • If selected “Monthly”, the system will divide the total fees into 12 equal calendar months starting from June and until May. If you wish to revert this function, please contact our support team.
  • If “Quarterly”, just type values manualy on your selected months.
  • List of books maybe added in the module (optional)
  • Input some Notes at the bottom to attributes info/remarks on the account.
  • Click “Save Record” and Close if you’re done.

If you need an urgent support, please call us at +639053942626.

Categories
Payment Reception School Management System

Payment Reception Module

Payment Reception module is designed to cater student payment transactions performed by the school’s cashier. This modules is also called, Cashiering Module.

Payment Reception Module
  • Select a student in the list and click the “Click to Proceed Payment” button. You may use the search function provided to locate the student’s info. Just type the keyword on it.
  • In the “Desription” field, type anything that associates the payment…like for example, Tuiton Fee (TF), Miscellaneous (Misc) Uniform, Etc..
  • The “O.R. and Date fields are editable but by default, the system assigns value on it in real time.
  • Select “Account Name” for your transaction and input the right amount of payment. You can use more than 1 account names in every transaction.
  • By default, the Cash mode is used for the payment transaction mode.
  • Click “Post” then “Save” your transaction.
  • Select “Next Pay” if you want to receive payment for the next payor.
  • Select “Print Receipt” if you want to print receipt (or O.R.) for your current transaction.
  • Call the next qued transaction using the queuing box by checking the small white box and the “Call/Bell” button.

For an urgent support, please call +639053942626.