Library System School Management System

Library System

The library management module is part of the system package of D22. It can be accessed via Utilities in the menu tabs.

Library Menu

  1. Dashboard: The dashboard contain logs, books inventory, circulations, catalogues and searches.
  2. Students: Masterfile, inquiry and PIN management
  3. Book Holdings: Booklist and adding new materials
  4. Transactions: Borrowed, returned and transact modules
  5. Settings: Predefined fields and default values to various system setup and functions
  6. Reports: Date ranged report generation for books acquired, borrowed, returned and students influx.
  7. License Info: Provide licensing info of the school or user.

How to add a book or material?

  • Click the Book Holdings menu and select Add New Material
Provide all necessary information in the fields provided. Click Add Record for another entry. Form is auto saved by default.

How to transact/borrow books?

  • Click Transaction Menu, and select Transact
Fill up these fields for transaction. Just select Student ID, Book ID and the fields for overnight and No. of Days allowed for references. User may input some notes if needed. Click Add Record for the next transaction.

How to transact/return books?

  • Click Transaction Menu, and select Borrowed or Today
  • Select BID (Borrowed ID) and click Go with blue colored arrow button in the right pane
After click the Go button (above image) this form will be displayed. By default, Returned checkbox is not marked (now put a check mark on it) and input returned valid date. If there are penalty policies, the system will compute for the total no. of days incurred. Click Ok if done.

How to change/edit settings?

  • Click Settings menu in the menu bar.
  • Select/click sub menu item in the left pane of the window.
  • You may add or edit field value in any of the menu items.
  • Settings are effected in the books information, make sure you change the settings correctly.

How to generate reports?

In the image below for reference, just enter the beginning and ending date parameters and click desired report button provided.

For your other queries, please contact our support and dev team.

School Management System

Student Billing

The Student Billing Module can be accessed in Utilities Tab Menu using an admin role assigned to user.

In some instances, this module is also present and activated to some users defined by the school admins to perform the billing process.

To open…

  • Login as admin and in the main screen, click Utilities tab.
  • In the right-side top corner of the screen, click Billings

How to create a new billing entry?

  • In the window screen, click New Billing to open the student billing module
  • In the Student Billing window, enter/select level and school year to filter the data (gold circle)
  • Click the record selector (black arrow – green circle) to select student, then Click the Proceed to Billing button (red circle) and click Yes (student details is queried by the system from the database and entered to default fields in the form)
  • Input bill information: select an account name from the dropdown to be billed, enter an amount and remarks if needed (blue circle)
  • Multiple account names are allowed.
  • Click save if done (you may add notes for reference in the bill – gray circle)
  • Click Add (to repeat the bill process – yellow circle)
  • Click Print to obtain a hard copy of the bill (or batch print later – black circle)

To edit a bill, just simply select a record from the list and click Edit button at the bottom of the window

How to print bills in series?

  • Click the Print menu button on top of screen
  • Enter the Bill ID Series in the report dialogue window
  • Click Ok to generate report.

A report may be converted to pdf file format if there is a pdf converter in your computer. Then you may send it via email to the parents. Another option is to take screenshot of the report and send it as an image file.

Office Accounting School Management System

School Accounting


There were six (6) main Account Classification by default you may input beginning/opening amount in per account name

  • Service Employment Cost
  • Material Resource Cost
  • Information Cost
  • Operating Expenses
  • Capital Expenditures
  • Sundries
  • Click the Account Classification if you want to add/edit certain mother account name.
  • Click the Add/Edit Account Name if you want to add/edit certain child account name.
  • Click Chart Account Update if you want to update certain account or all accounts
  • Select account name in the drop down field or use forward and back arrows to navigate records. Source records for this came from the disbursement transactions.



Add Student School Management System

Add Student Module

This module is used to enter student record in the student masterfile database. Records can be edited and updated anytime.

  • First, click “Edit Record”
  • Type values in the fields, LRN, Student No., Last Name, First Name, Middle Name, Email Address, Etc…
  • Click Save and Close if done.
  • To add a student picture, right click on the picture box (top corner side) and select “Insert Object” and just click “Ok” in the next dialog box.
  • In the Bitmap-Paint app, click “Paste” and select “Paste from.
  • Locate the object/picture and click Open, then click Save icon
  • DO NOT click the “Save Record” button in the form as the system automatically saved the picture in the database.
Add Account School Management System

Add Account Module

The “Add Account Module” is one of the vital module of the ISMS School Management System. Here, students’ accounts are managed on a year to year basis. The system adopted a one-to-many relationship model for this feature. Meaning, one student can have many accounts (yearly account) depending on the number years student stayed in the school.

  • To add student account, select Student No. (a dropdown will show the list) that you want to be added
  • Select Status and Mode of Payment for reference.
  • Select School Year, Period, Department, Course/Level and Section
  • If “Department field” is SHS, the SHS Strand will be enabled
  • The system will detect any record of previous accounts of the student (if any)
  • Date enrolled is system defined.
  • Assessments is automatically fetch by the system with matching fields for School Year and Level
  • If no assessments could be found, the fields maybe override by typing a value directly to the fields (Assessmets, Previous Balance, Other Payables and Discount) In this case, manual input for Total Fees is necessary.
  • After assessments are complete, click “Schedule of Payments” for either “Monthly or Quarterly.
  • If selected “Monthly”, the system will divide the total fees into 12 equal calendar months starting from June and until May. If you wish to revert this function, please contact our support team.
  • If “Quarterly”, just type values manualy on your selected months.
  • List of books maybe added in the module (optional)
  • Input some Notes at the bottom to attributes info/remarks on the account.
  • Click “Save Record” and Close if you’re done.

If you need an urgent support, please call us at +639053942626.

Payment Reception School Management System

Payment Reception Module

Payment Reception module is designed to cater student payment transactions performed by the school’s cashier. This modules is also called, Cashiering Module.

Payment Reception Module
  • Select a student in the list and click the “Click to Proceed Payment” button. You may use the search function provided to locate the student’s info. Just type the keyword on it.
  • In the “Desription” field, type anything that associates the payment…like for example, Tuiton Fee (TF), Miscellaneous (Misc) Uniform, Etc..
  • The “O.R. and Date fields are editable but by default, the system assigns value on it in real time.
  • Select “Account Name” for your transaction and input the right amount of payment. You can use more than 1 account names in every transaction.
  • By default, the Cash mode is used for the payment transaction mode.
  • Click “Post” then “Save” your transaction.
  • Select “Next Pay” if you want to receive payment for the next payor.
  • Select “Print Receipt” if you want to print receipt (or O.R.) for your current transaction.
  • Call the next qued transaction using the queuing box by checking the small white box and the “Call/Bell” button.

For an urgent support, please call +639053942626.

Admin Portal ROSE

Admin Portal

Important. Keep your account safe and secure.

Once you successfully completed the subscription process for ROSE, you will be receiving two (2) emails from ISMS.PH Admin. The first email contain a copy of your submitted subscription, this was sent after you submitted the form. The second email contain your account details which you’ll be using to gain access the admin portal.


Enter you Username and Password in the fields. Incase you forget your password, just click the link provided to reset your password. Make sure you have provided the correct and working email the time you submitted the subscription form.

Enter your Username in the field. An email will be sent for the match Username in the database.
Learn LMS - How To

How to add category

In your Site administration page, go to Courses tab panel and perform the following…

Add category

  1. Click Courses in the upper tab menu
  2. Select Add a category (a window will appear)
  3. In the Add a new category, type Category name (mandatory field), an Id and description
  4. Then click Add new category button.

Note: You may string your newly created category to a parent in the upper part selection Id, Parent category.


Welcome to ISMS web support services