The library management module is part of the system package of D22. It can be accessed via Utilities in the menu tabs.
Library Menu
Dashboard: The dashboard contain logs, books inventory, circulations, catalogues and searches.
Students: Masterfile, inquiry and PIN management
Book Holdings: Booklist and adding new materials
Transactions: Borrowed, returned and transact modules
Settings: Predefined fields and default values to various system setup and functions
Reports: Date ranged report generation for books acquired, borrowed, returned and students influx.
License Info: Provide licensing info of the school or user.
How to add a book or material?
Click the Book Holdings menu and select Add New Material
Provide all necessary information in the fields provided. Click Add Record for another entry. Form is auto saved by default.
How to transact/borrow books?
Click Transaction Menu, and select Transact
Fill up these fields for transaction. Just select Student ID, Book ID and the fields for overnight and No. of Days allowed for references. User may input some notes if needed. Click Add Record for the next transaction.
How to transact/return books?
Click Transaction Menu, and select Borrowed or Today
Select BID (Borrowed ID) and click Go with blue colored arrow button in the right pane
After click the Go button (above image) this form will be displayed. By default, Returned checkbox is not marked (now put a check mark on it) and input returned valid date. If there are penalty policies, the system will compute for the total no. of days incurred. Click Ok if done.
How to change/edit settings?
Click Settings menu in the menu bar.
Select/click sub menu item in the left pane of the window.
You may add or edit field value in any of the menu items.
Settings are effected in the books information, make sure you change the settings correctly.
How to generate reports?
In the image below for reference, just enter the beginning and ending date parameters and click desired report button provided.
For your other queries, please contact our support and dev team.
The Student Billing Module can be accessed in Utilities Tab Menu using an admin role assigned to user.
In some instances, this module is also present and activated to some users defined by the school admins to perform the billing process.
To open…
Login as admin and in the main screen, click Utilities tab.
In the right-side top corner of the screen, click Billings
How to create a new billing entry?
In the window screen, click New Billing to open the student billing module
In the Student Billing window, enter/select level and school year to filter the data (gold circle)
Click the record selector (black arrow – green circle) to select student, then Click the Proceed to Billing button (red circle) and click Yes (student details is queried by the system from the database and entered to default fields in the form)
Input bill information: select an account name from the dropdown to be billed, enter an amount and remarks if needed (blue circle)
Multiple account names are allowed.
Click save if done (you may add notes for reference in the bill – gray circle)
Click Add (to repeat the bill process – yellow circle)
Click Print to obtain a hard copy of the bill (or batch print later – black circle)
To edit a bill, just simply select a record from the list and click Edit button at the bottom of the window
How to print bills in series?
Click the Print menu button on top of screen
Enter the Bill ID Series in the report dialogue window
Click Ok to generate report.
A report may be converted to pdf file format if there is a pdf converter in your computer. Then you may send it via email to the parents. Another option is to take screenshot of the report and send it as an image file.
There were six (6) main Account Classification by default you may input beginning/opening amount in per account name
Service Employment Cost
Material Resource Cost
Information Cost
Operating Expenses
Capital Expenditures
Sundries
Click the Account Classification if you want to add/edit certain mother account name.
Click the Add/Edit Account Name if you want to add/edit certain child account name.
Click Chart Account Update if you want to update certain account or all accounts
Select account name in the drop down field or use forward and back arrows to navigate records. Source records for this came from the disbursement transactions.
The “Add Account Module” is one of the vital module of the ISMS School Management System. Here, students’ accounts are managed on a year to year basis. The system adopted a one-to-many relationship model for this feature. Meaning, one student can have many accounts (yearly account) depending on the number years student stayed in the school.
To add student account, select Student No. (a dropdown will show the list) that you want to be added
Select Status and Mode of Payment for reference.
Select School Year, Period, Department, Course/Level and Section
If “Department field” is SHS, the SHS Strand will be enabled
The system will detect any record of previous accounts of the student (if any)
Date enrolled is system defined.
Assessments is automatically fetch by the system with matching fields for School Year and Level
If no assessments could be found, the fields maybe override by typing a value directly to the fields (Assessmets, Previous Balance, Other Payables and Discount) In this case, manual input for Total Fees is necessary.
After assessments are complete, click “Schedule of Payments” for either “Monthly or Quarterly.
If selected “Monthly”, the system will divide the total fees into 12 equal calendar months starting from June and until May. If you wish to revert this function, please contact our support team.
If “Quarterly”, just type values manualy on your selected months.
List of books maybe added in the module (optional)
Input some Notes at the bottom to attributes info/remarks on the account.
Click “Save Record” and Close if you’re done.
If you need an urgent support, please call us at +639053942626.
Payment Reception module is designed to cater student payment transactions performed by the school’s cashier. This modules is also called, Cashiering Module.
Select a student in the list and click the “Click to Proceed Payment” button. You may use the search function provided to locate the student’s info. Just type the keyword on it.
In the “Desription” field, type anything that associates the payment…like for example, Tuiton Fee (TF), Miscellaneous (Misc) Uniform, Etc..
The “O.R. and Date fields are editable but by default, the system assigns value on it in real time.
Select “Account Name” for your transaction and input the right amount of payment. You can use more than 1 account names in every transaction.
By default, the Cash mode is used for the payment transaction mode.
Click “Post” then “Save” your transaction.
Select “Next Pay” if you want to receive payment for the next payor.
Select “Print Receipt” if you want to print receipt (or O.R.) for your current transaction.
Call the next qued transaction using the queuing box by checking the small white box and the “Call/Bell” button.
Once you successfully completed the subscription process for ROSE, you will be receiving two (2) emails from ISMS.PH Admin. The first email contain a copy of your submitted subscription, this was sent after you submitted the form. The second email contain your account details which you’ll be using to gain access the admin portal.
Enter you Username and Password in the fields. Incase you forget your password, just click the link provided to reset your password. Make sure you have provided the correct and working email the time you submitted the subscription form.
Enter your Username in the field. An email will be sent for the match Username in the database.
Badges may be managed at the course or site level. (Note that teachers in a course cannot by default access site badges unless they have been given a system role with badge managing capabilities) For information on adding course or site badges, see Using badges. Individual users can manage their badges from their profile.
Managing course badges
If course badges have been enabled by the administrator then a teacher will see a Badges section from the More link when clicking the cog icon (Boost theme) or from Badges in the course administration block (non-Boost themes).
New badges may be added by clicking the ‘Add a new badge’ button, while clicking the name of an existing badge allows you to view its details and make changes if it is not enabled.
When the initial details have been added and the badge uploaded, clicking to continue leads to the screen where the criteria must be set along with extra information.
The badge must only be enabled once all necessary settings have been added.
Useful information
Fields which are not completed (such as Endorsements. Related badges etc) will not be shown on the badge page.
Versions of badges make it easy to keep track of badges over a period of time or badges at different levels or languages.
Endorsements are third party accreditations (official or unofficial) such as from an external body or the management of an institution, adding value to a badge by giving it their approval.
Related badges are badges which are linked in some way to the badge being awarded, for example on a similar topic or one of several levels (beginner, intermediate, advanced). They are shown as text only, not hyperlinks.
Moodle competencies may now be used as criteria for awarding badges.
Managing site badges
Badges should be enabled by default in Administration>Site administration>Advanced features and can be managed from Administration>Site administration>Badges>Manage badges. (For information on adding site badges see Using badges Criteria for awarding site badges are as follows:
Badges may be awarded for uploading a profile picture, as part of the profile completion criteria
Badges may be given to denote cohort membership
Badges may be awarded dependent on previously awarded badges. (This applies to course and site badges.)
Badges may be awarded based on competencies
All existing badges are displayed in a table showing current badge image, name, status, criteria, how many users have already earned this badge and a set of available actions.
Other settings are the same as for course badges.Badges which have manual award among their criteria can be issued by one user to another. Users who issue a badge must have “moodle/badges:awardbadge” capability. Site administrators can choose their role when issuing a badge.
Deleting badges
Once a badge has been awarded, there are two options for deleting it, available by clicking the X icon for the badge in question from the Manage badges screen for site or course badges.
Delete, but keep existing issued badges -if this option is chosen, then the badge will no longer be available but students who have earned the badge will still have it displayed on their profiles.
Delete and remove all existing issued badges – if this option is chosen, then the badge will no longer be available and students who earned the badge will no longer have it displayed on their profiles.
Note: Even though the badge is deleted from Moodle, if a student has added it to an external backpack, it will still be visible online, although the award criteria will no longer be available.
Individual user badge management
Users may manage their site and external badges by clicking on the user menu top right > Preferences >Badges > Manage badges. From here, they can view, search for and download badges.
This then displays “badges” in the profile
Preferences
Here users can decide whether to automatically display all badges earned. (Badges can be individually displayed or hidden from Preferences > Badges > Manage badges.)
Backpack settings
In Preferences > Badges > Backpack settings, a connection can be set up with an external backpack provider such as the Badgr backpack. Connecting to a backpack lets you display external badges on your site and push badges earned on your site to your backpack.
You need to sign up for a backpack service before trying to set up a backpack connection.
When you enter your email address in the Backpack Settings page in Moodle, a verification email will be sent to you. You must click on the verification link in the email to activate your Backpack connection. After the backpack connection is successfully established, badges from your backpack can be displayed on your badges page and your profile page. You can select collections of badges from your backpack that you would like to display in your profile.
Note that connecting to external backpacks will not work on a Moodle hosted locally/offline.
A site admin may wish to disable the connection to external backbacks (badges_allowexternalbackpack) in ‘Badges settings’ in the Site administration. Existing users will then no longer see external badges from their backpack nor will they have the option to connect to an external account or push badges earned within Moodle to their backpack.
Synchronous learning is when classes occur on set schedules and time frames. Students and instructors are online at the same time in synchronous classes since lectures, discussions, and presentations take place at specific hours.
On the other hand, Asynchronous classes let students complete their work on their own time. Students are given a time frame – it’s usually a one-week window – during which they need to connect to their class at least once or twice.
By default a regular teacher can’t add a new course. To add a new course to Moodle, you need to have either Administrator, Course Creator or Manager rights.To add a course:
From the Site administration link, click Courses>Manage courses and categories
Click New course in the category page on the right
Click on the category where you want your course to be. For more information see Course categories
Click the “New course” link
Enter the course settings, and then choose either to “Save and return” to go back to your course, or “Save and display” to go to the next screen.
On the next screen,if you have chosen “Save and display”, choose your students/teachers to assign to the course.
Deleting a course
Teachers cannot delete courses. Managers (i.e. users with a role for which the capability moodle/course:delete is allowed) can delete courses and course creators can delete courses they have created themselves, but only within 24 hours of creating the course. This is so that courses created by mistake may be deleted without needing to ask an administrator.
Administrators can always delete courses.
To delete a course (as an admin or manager):
From the Site administration link, click Courses > Manage courses and categories
Click the course’s category and click the course in the screen on the right.
Click the Delete link.
Deleting a course
You can delete multiple courses by:
Creating a new (temporary) category. You can name it “To be deleted”.
Select and move the “About to be deleted” courses to that category (“To be deleted”).
Delete the category (“To be deleted”) and choose “Delete ALL – cannot be undone”.
There is no user interface for course creators to delete courses they have created; however they can do so by editing the URL of the course from http://yourmoodlesite.net/course/view.php?id=N to http://yourmoodlesite.net/course/delete.php?id=N (replacing ‘view’ with ‘delete’).
Sorting courses
Courses may be sorted by an admin or manager from Administration>Site administration>Courses>Manage courses and categories.
Courses may be sorted by ascending/descending and by time created.Sorting courses
Course requests
The course request feature can be enabled by an administrator in Administration > Site administration > Courses > Course request.
An admin can set the default category for course requests, whether users can select a category when requesting a course, and who can receive notification of course requests (from a list of users with the capability moodle/site:approvecourse).
A ‘Request a new course’ button will then appear on the ‘All courses’ page. The All courses page can be accessed via a link in the Courses block. Alternatively, you can create a link (in an HTML block or page resource etc) to the request a new course page https://yourmoodlesite.org/course/request.php.
If course requests are enabled, by default all authenticated users can make course requests. See Course requester role for details of how to restrict users who can make course requests.
For full details on how to bulk create courses and use course templates, see Upload courses.
Go to Administration > Site Administration > Courses > Upload courses.
Upload a CSV file either by dragging and dropping or using the button to select from the File picker.
Select your import options and click Preview. If the settings are acceptable, click Upload.
Course templates
It is possible, from Administration>Site Administration>Courses>Upload courses to specify a course and settings to use as template for future courses.
Default blocks for new courses can also be configured in config.php.
Using an existing course as a template
First, create or locate on your Moodle the course you wish to use as a template and make a note of its shortname. A template course might for example have common headings or section summaries or policy agreements used throughout the site for consistency.
Note that only the content of the course will be restored; not its settings. Settings are added separately.
Method 1
Create your csv file. See Upload courses for accepted fields.
From the Site administration link, click Courses>Upload courses and add your file.
Preview it and scroll down to ‘Course process’. In the box ‘Restore from this course after upload’, add the shortname of your template course.
If you are creating several courses using the same template and you wish them all to have the same settings, you can specify these in the Default course values.
Upload your csv file.
Adding shortname of template course
Default course values
Method 2
All the settings and the chosen template course can be specified in the csv file you create. Use templatecourse as the field for your chosen template course, and use the course shortname. See Upload courses for full list of fields you can include.
Here is an example of a csv file for restoring a course to be used as a template. It specifies for example the theme, language, enrolment method and alternative names for student and teacher.
Go to Administration>Site administration>Courses>Upload courses and add your csv file.
Using a backup course as a template
It is possible during the process of creating courses with a csv file in Site administration>Administration>Courses>Upload courses to specify and upload a backup file to be used as a template.
Create your csv file. See Upload courses for accepted fields.
From Site administration>Administration>Courses>Upload courses, add your file.
Preview it and scroll down to ‘Course process’. In the box ‘Restore from this file after upload’, add the backup file you wish to use as the template.
If you are creating several courses using the same template and you wish them all to have the same settings, you can specify these in the ‘Default course values’ section.
Alternatively, you can specify the course settings (such as format, enrolment methods, language) in the csv file. This method is useful if you wish different courses using the same template to have different settings.
Upload your csv file.
Uploading a template course
Using the course templates plugin
With emeneo’s course templates plugin you can very easily create template based courses. More information and the plugin package you can find here: https://moodle.org/plugins/local_course_templates
